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Project admin

FULL TIME

job description :

Provides administrative and secretarial support in addition to typing, filing, and scheduling. Performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.

Number of openings:

  • One (1)

responsibilities:

  • Point of Contact for general contractors, sub-contractors, utility providers, consultants, architects, civil engineers, vendors, operations teams for construction projects.
  • Performs document control of construction drawings.
  • Establishes, develops, maintains, and updates Point File system.
  • Responds to regularly occurring requests for information.
  • Answers multiple phones lines takes messages or fields/answers all routine and non-routine questions.
  • Types and designs general correspondences, memos, charts, tables, spreadsheets, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes.
  • Process and maintain purchase order and logs.
  • Operate office equipment such as photocopiers, fax machines and scanners.
  • Facilitates the process of distributing and collecting timesheets of project employees each pay period. Review timesheets to ensure that information is properly recorded, and the records have the signatures of authorizing officials.
  • Maintain and ensure accuracy of daily workforce reports and ensure that daily timesheets correlate correctly.
  • Assist HR with the processing of new hire employees and the proper documentation of terminations.
  • Aids in receiving supplies, mail, and other materials that will be delivered to the shop. Take inventory of equipment and supplies.
  • Work with vendors and subcontractors and ensure proper documents are received.
  • Perform other duties as assigned by the supervisor as needed.
  • Other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

rate pay:

  • Pay rate based on qualifications

Required Skills / Experience:

  • High School diploma or diploma/degree in business management or administrative assistant certificate preferred.
  • Word processing, writing, and communication skills.
  • Knowledge of software applications, such as desktop publishing, spreadsheets, and database management (i.e. Microsoft Office).
  • Three (3) years of clerical/administrative assistant experience in a professional office environment.
  • Customer service and interpersonal skills.
  • Discretion, good judgment, organizational or management ability, initiative, and the ability to work independently.
  • Adaptability and versatility.

How to apply?

Interested applicants, please send resume to:

PACIFIC RIM CONSTRUCTORS, LLC.
Attn: Mary Grace Salomon, HR Generalist
415 Chalan San Antonio Rd Suite 308 Baltej Pavilion
Tamuning, GU 96913
Email: marygrace.salomon@pacificrimgc.com

Pacific Rim is an Equal Opportunity Employer.

Updated – February 2, 2024

Pacific Rim is a full service general construction and real estate development company that is uniquely positioned in Guam to serve its clients throughout the Pacific Rim.

Pacific Rim has earned recognition for undertaking large, complex projects , fostering innovation, embracing emerging technologies, and making a difference for their clients, employees and community.

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